Action Items

in our meeting, we agreed all the consultants will make a site visit on 1st December 2010. The site visit is intended to do the following:


1. Carry out a preliminary observation of the soil profile (in that respect, we will be requesting Dr Karambu to assist us with a person whom we can coordinate the digging of five (5) (minimum) trial pits in locations to be given by the engineer

2. Carry borehole water (from neighbouring site) and salt water from site for testing. We will request Dr Karambu to arrange for us to get water from the borehole)

3. Get rock and stone samples to study and discuss with yourselves the possible uses and locations of use to guide design

4. Measure the length of the road and take necessary route features for design of the same

5. Obtain (if possible) a block plan for the area and (if possible) isolate the site we will be working on

6. Make detailed site observations with a view to proposing how to space-plan and also accommodate the local community, or provide facility for the local community to access the salt spring after the site is fenced. We realise that they have previously freely accessed the springs

7. Make site observations with a view to gaining an understanding of the flow, direction and magnitude of runoff for storm water drainage design

8. Consider while on site possibilities of accommodating the "green" ideas that you propose (our immediate feeling is that the site may be tight for some of the ideas, especially the water recycling, unless we go mechanical)

9. Appreciate the potential of the site for solar and wind power

10. Identify the location of mains electricity

11. Identify suitable green fencing material and type of fencing posts used in the area (there is a possibility that termites eat away wooden fencing posts)

12. Identify any environmental issues which need to be addressed

13. Appreciate the materials that are predominantly used in the area and identify sources

14. Generally recce the area for any information that may bear on the design and construction, including spaces, methods, cost, and program


We will report to you our findings.

Brief from 11/19/10

RUIRI AMANI HOME
Brief for Teleconference for 3 PM Kenya time, Friday 19th November 2010

Summary of Commonly Agreed Positions To-Date

DUTIES/OBLIGATIONS
Local team (Consultants)
The whole professional team will be employed in Kenya and will follow a traditional route.
Receive ideas for the construction to be incorporated into the Client Brief
Evaluate them at a local level as to how they can be incorporated etc.
Determine the extent of the feasibility study based on those 'wants'.
Respond and make proposals for implementation etc.
Carry out all the concept and detailed designs,
Obtain all consents,
Programming and cost control etc,
Bid documentation
Procurement of contractor
Execution of construction contracts
Supervision (quality, program,
Fees will be 15% of the project Cost (disbursements included, but net of VAT)

Client Team
Agree project objectives and scope
Formulate Client brief and agree as Client team
Give brief including ideas for the construction to be incorporated into the design by the local team
Provide necessary documents (title deed, rates, etc) to facilitate planning
Comment on master plan by making observations about the best place to locate all the buildings on the site
Provide ideas/proposals/designs for innovations to be incorporated in the design e.g. dry stone walls, green roofs, eco-drainage etc

Ideas from Client
Buildings' occupancy & use: Reconfirmation that we want 8 'cottages' and one central building.
Each cottage to house up to 10 children with 1 house mother.
Each cottage to have 2 dormitories and one housemother's room.
Each cottage to have toilet and shower facilities for each dormitory (and also for housemother?).
One communal space for each cottage for children to study/meet/live etc.
The central building to house a small office/reception.
Cooking facilities for the whole community
Washing and laundry facilities.
Etc






FUNDAMENTAL ISSUES TO BE RESOLVED IMMEDIATELY

Provision of potable water to site,
Site enclosure,
Access road,
Drainage,
Hot water,
Power etc

A.INTRODUCTIONS:

LOCAL CONSULTANTS
Lead Consultant/Quantity Surveyor:
Nyagah Boore Kithinji
Costwise Associates

Architect
Dominic Otengo Motanya
Baseline Architects

Civil / Structural Engineer
Peter Kimari Gitau
Batiment Consulting Engineers

Electrical+Mechanical Engineer
Eric Obare
Steve Boyo
Vekta Consultants

Environmental Impact Assessment Expert
Nicky Munyaka Nzioki (not in conference today)

CLIENT TEAM
Chris Seeley
Lisa Lee Benjamin
Karambu Ringera
Karla Darkin?
Mark Querfuth?
Nick Atken?

B.ROLES/CHAIN OF COMMUNICATION AND COMMAND
Link between Consultants and Client team to be the Lead Consultant
Link between Contractor and Client team to be Lead Consultant
Link between Consultants and Contractors to be direct, under the direction of the Lead Consultant

C.SCHEDULE
To be through with design by end of February, subject to how soon the brief is supplied
CAD drawings
Word documents
PDFs where necessary

ITEMS HIGHLIGHTED BY CLIENT

1. feasibility studies/ survey-
-progress
-questions/findings
-how will be documented..? base survey( need this info from
kithinji)

2.stone symposium/workshop
-schedule
-compensation/details
-local Labor

3. cottage/design
-schedule for cost drawings
-update from mark

4 master plan
-schedule