meeting notes:

Meeting:
Aaron, Gaby, Karla and Lisa
Summary of Discussion:

Reviewed chris's notes and discussion on tuesday 2/15. Also talked about how have to have control of scope and define deliverables. We see mostly SD, DD and concept with emphasis on master plan.

Projects

1. KACH guest cottage-
-possible upgrade of interior of KACH 2nd floor with dan/ kim? if needed?
-possible/ test prototype
-what is the program

see notes below :
"I will ask Silas to send you photos. It is a 2 acre lot and it is rectangular running from the road leading out to town from the Church to the back of the house neighboring KACH to the West.

I am thinking of building it in phases - like begin with the front part and one cottage of one single room; one double room; and one room that can hold four beds. Each of these cottages (Type A)  will hold 7-8 people. So we will have 2 such cottages - Type A (total of 14 or 16 people when full) and some cottages (3: Type B) on their own that are single, self-contained (ensuite) [3 people or 6 maximum when we have couples] and 3 cottages - Type C - that are double (can hold 2 single beds, ie. double) for people wanting to share a room (maximum 9 people, minimum 6 people). Over all, we can host up to 38 people but the average comfortable number is 30 people for 8 cottages.

We can begin with 2 cooks (and in the beginning we can cook for them at KACH with one additional cook - so they can eat with the kids - hope we will have good cookers by then); one cottages cleaner, and one outside cleaner - that is 4 staff.

If we have 10 people every 2 months and each pays $100 per week sharing room, that is $ 1,000 x 8 weeks that is $8,000 per 2 months or $4,000 per month. There will be months when we have fewer people and others when we have more people - so on average every year we can make up to $48,000 minimum. We can have he space be used for other activities to for a charge e.g. conferences and other meetings as well as a retreat center.

I would like the Amani GH to be simple but elegant, with lots of bushes and greenery ETC."

2. Rach masterplan-
Amani Home-creative process with the kids
guest cottages- follow prototype/ explore options
rental villa- high end



concerns:
-control of scope
-monitoring and oversight
-quality
-determining hand off points
-communication with nairobi team/ regular meetings

ideas:
incentivizing/ pride/ honor to build by creating a bigger purpose
education pods
simple construction
research systems( waste/ water/ energy)

collaboration:
talked about how we want to do this

Action items:
Lisa to post pictures of KACH
Aaron and gabby to start scope of architecture
Karla and Lisa to start scope of master plan
Talk next week at 12pm PST weds

Action Items

in our meeting, we agreed all the consultants will make a site visit on 1st December 2010. The site visit is intended to do the following:


1. Carry out a preliminary observation of the soil profile (in that respect, we will be requesting Dr Karambu to assist us with a person whom we can coordinate the digging of five (5) (minimum) trial pits in locations to be given by the engineer

2. Carry borehole water (from neighbouring site) and salt water from site for testing. We will request Dr Karambu to arrange for us to get water from the borehole)

3. Get rock and stone samples to study and discuss with yourselves the possible uses and locations of use to guide design

4. Measure the length of the road and take necessary route features for design of the same

5. Obtain (if possible) a block plan for the area and (if possible) isolate the site we will be working on

6. Make detailed site observations with a view to proposing how to space-plan and also accommodate the local community, or provide facility for the local community to access the salt spring after the site is fenced. We realise that they have previously freely accessed the springs

7. Make site observations with a view to gaining an understanding of the flow, direction and magnitude of runoff for storm water drainage design

8. Consider while on site possibilities of accommodating the "green" ideas that you propose (our immediate feeling is that the site may be tight for some of the ideas, especially the water recycling, unless we go mechanical)

9. Appreciate the potential of the site for solar and wind power

10. Identify the location of mains electricity

11. Identify suitable green fencing material and type of fencing posts used in the area (there is a possibility that termites eat away wooden fencing posts)

12. Identify any environmental issues which need to be addressed

13. Appreciate the materials that are predominantly used in the area and identify sources

14. Generally recce the area for any information that may bear on the design and construction, including spaces, methods, cost, and program


We will report to you our findings.

Brief from 11/19/10

RUIRI AMANI HOME
Brief for Teleconference for 3 PM Kenya time, Friday 19th November 2010

Summary of Commonly Agreed Positions To-Date

DUTIES/OBLIGATIONS
Local team (Consultants)
The whole professional team will be employed in Kenya and will follow a traditional route.
Receive ideas for the construction to be incorporated into the Client Brief
Evaluate them at a local level as to how they can be incorporated etc.
Determine the extent of the feasibility study based on those 'wants'.
Respond and make proposals for implementation etc.
Carry out all the concept and detailed designs,
Obtain all consents,
Programming and cost control etc,
Bid documentation
Procurement of contractor
Execution of construction contracts
Supervision (quality, program,
Fees will be 15% of the project Cost (disbursements included, but net of VAT)

Client Team
Agree project objectives and scope
Formulate Client brief and agree as Client team
Give brief including ideas for the construction to be incorporated into the design by the local team
Provide necessary documents (title deed, rates, etc) to facilitate planning
Comment on master plan by making observations about the best place to locate all the buildings on the site
Provide ideas/proposals/designs for innovations to be incorporated in the design e.g. dry stone walls, green roofs, eco-drainage etc

Ideas from Client
Buildings' occupancy & use: Reconfirmation that we want 8 'cottages' and one central building.
Each cottage to house up to 10 children with 1 house mother.
Each cottage to have 2 dormitories and one housemother's room.
Each cottage to have toilet and shower facilities for each dormitory (and also for housemother?).
One communal space for each cottage for children to study/meet/live etc.
The central building to house a small office/reception.
Cooking facilities for the whole community
Washing and laundry facilities.
Etc






FUNDAMENTAL ISSUES TO BE RESOLVED IMMEDIATELY

Provision of potable water to site,
Site enclosure,
Access road,
Drainage,
Hot water,
Power etc

A.INTRODUCTIONS:

LOCAL CONSULTANTS
Lead Consultant/Quantity Surveyor:
Nyagah Boore Kithinji
Costwise Associates

Architect
Dominic Otengo Motanya
Baseline Architects

Civil / Structural Engineer
Peter Kimari Gitau
Batiment Consulting Engineers

Electrical+Mechanical Engineer
Eric Obare
Steve Boyo
Vekta Consultants

Environmental Impact Assessment Expert
Nicky Munyaka Nzioki (not in conference today)

CLIENT TEAM
Chris Seeley
Lisa Lee Benjamin
Karambu Ringera
Karla Darkin?
Mark Querfuth?
Nick Atken?

B.ROLES/CHAIN OF COMMUNICATION AND COMMAND
Link between Consultants and Client team to be the Lead Consultant
Link between Contractor and Client team to be Lead Consultant
Link between Consultants and Contractors to be direct, under the direction of the Lead Consultant

C.SCHEDULE
To be through with design by end of February, subject to how soon the brief is supplied
CAD drawings
Word documents
PDFs where necessary

ITEMS HIGHLIGHTED BY CLIENT

1. feasibility studies/ survey-
-progress
-questions/findings
-how will be documented..? base survey( need this info from
kithinji)

2.stone symposium/workshop
-schedule
-compensation/details
-local Labor

3. cottage/design
-schedule for cost drawings
-update from mark

4 master plan
-schedule

SITE ANALYSIS CRITICAL PATH
1. get the land surveyed first and beacons established
2. get the architect to begin designing and only do topographical survey to resolve any problem that he may encounter with determination of levels
3. get the civil engineer to design the road as part of his overall commission so that any studies to facilitate design will be part of his design work (which may realise some saving)
4. get the electrical engineer to do his studies as part of his overall commission as the case with the civil engineer
5. do water studies later into the project as part of civil engineering work with outsourcing of laboratory testing

Ideas Brainstorm

RACH:
Small Houses clusters of 8-10 kids- 1 mother
Two cottages back to back 20 kids- 2 house mothers.. 3 clusters

guest houses:
4- 8 guests
clean/ simple, modern design


resort/nightly stays:
Examples: Azucar, verana, clean simple, natural materials
clean/ systems approach
wadi attir
modern
opportunity to contribute give back
walking paths
pools

SITE: overall
buildings on hills for breeze, one story
earthen/ stone materials, on site materials
Shade structures
water patterns

Programming:
ag site:
soccer field:
outdoor showers
swimming pool
rainwater catchment
constructed wetlands
agriculture/ kitchen garden
energy sun wind
path system flow
community area/ library

Ruiri Panoramas